2009 AGM

Written by Jonathan Carnall

Thursday, 28 May 2009

May 13th 2009 Dear Member, I enclose the agenda for the 2009 Annual General Meeting of the Old Leamingtonians RFC to be held at The Crofts on THURSDAY JUNE 4th commencing 8.00 p.m. Any member wishing to raise an issue for inclusion on the AGM agenda should communicate the fact, together with details of the issue to be raised, by completing the tear-off slip at the bottom of this letter and returning same for the attention of the secretary. Such issues should reach the secretary no later than Thursday May 21st 2009. Additionally I have been asked to mention that there are several key positions within the club that have become vacant and need to be filled. These roles are vital to the running of the club and must be filled in order for the club to continue functioning efficiently. Notable amongst these are Honorary Secretary and Honorary Treasurer. Please actively consider what you can do to help in this year and beyond and indicate your availability by adding your name to the Nominations document in the clubhouse foyer. The Club Rules are displayed on the notice board in the foyer of the clubhouse and Notice of the AGM is similarly displayed. This notice is circulated in accordance with Rule 27 of the Club rules and has been sent by post to the last recorded address of each voting member as notified by that member to the club registration secretary. Please note that because we know that there is still some uncertainty about incorporation, this subject will not be on the agenda for this AGM. Instead, we feel that everyone would be better served by allowing more time to study the amendments to the Articles of Association, ask any further questions, and then call a second EGM on July 2nd with a target date for incorporation of September 1st 2009. Yours sincerely Les Grafton Honorary Secretary AGENDA -  OLRFC AGM June 4th 2009 1. Chairman’s Introduction 2. Minutes of AGM 2008 3. Matters arising from AGM Minutes of 2008 4. Secretary’s Report 5. Treasurer’s Report 6. Club Captain’s Report 7. Fixture Secretary Report 8. Section Reports (i)   Ladies Rugby (ii)  Mini Rugby (iii) Junior Rugby (iv) Golf 9.   Election of Officers for 2009 / 2010 10. President’s Comments. 11. Any Other Declared Business --------------------------------------------------------------------------------------------------------------- I wish to submit the following item to be added to the Agenda for the OLRFC AGM of 04.06.09 “………………………………………………………………………………………………… ………………………………………………………………………………………………… ………………………………………………………………………………………………… ………………………………………………………………” NAME:--------------------------------------------      SIGNATURE:-----------------------------------

 

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